Garrison Mill Educational Foundation

Executive Board  |  Board of Directors  |  Sponsorship  |  Fundraising  |  Finance   |  Marketing/Communications  |  Corporate Sponsors  Executive Board is made up of the four officers and oversees the administrative aspects of the GMEFoundation. Officer positions rotate every 2 years. Nominating Committee votes in new board members who shadow the current board members their 2nd year in order to ensure smooth transition. Roles among the Executive Board include: President is primarily responsible for ensuring feasible accountability, program management of organization, representing organization…………. Additional responsibilities include management of Corporate Sponsors activities & grant writing projects. Vice President’s responsibilities include, but not limited to, overseeing both fundraising and membership committees, & executing the agendas related to both Executive Board & Board of Directors.  Treasurer is primarily responsible for leading the Finance Committee, maintaining income & expense reporting. Secretary’s responsibilities include, but not limited to, scheduling of meetings related to the Executive Board & Board of Directors, documentation of meeting decisions, administration of marketing & communications. Back to Top Board of Directors is made up of the Director from each committee. Each committee is structure to have 2 active leads: the Director & the Assistant Director. The Assistant Director will assume the Director position if after 2 active years of service the Director has either expressed an interest in stepping down or has been asked to vacate the position in order to offer others a leadership opportunity and/or to assume responsibility in another area requiring their skills. Responsibilities are dependent upon the committees in which each Director* & Assistant Director** serve.  Back to Top Committee Objectives Membership Size  Description Roles /Responsibilities Finance Ensure accurate balance sheet statements of program. Usually 5-6 members, including 1 who serves on the Nominating Committee. chaired by the Treasurer; oversees the financial viability of the Foundation and reporting requirements. Director Assistant Director Grant Coordinator Back to Top Committee Objectives Membership Size  Description Roles /Responsibilities Sponsorship Content to be added. Usually 5-6 members, including 1 who serves on the Nominating Committee. Content to be added. Director Assistant Director Roster Manager Back to Top Committee Objectives Membership Size  Description Roles /Responsibilities Fundraising Conduct 2-3 main events that will generate $20,000+ per year. Increase community involvement by creatively connecting and engaging members and students with the community outside of GM. Usually 5-6 members, including 1 who serves on the Nominating Committee. Responsible for fundraising ideas & oversight, planning and coordination of 2-3 main events that would generate $20k+ per year.  Director Assistant Director Volunteer Coordinator Roles & Responsibilities Director      - Work with Committee & Executive Board to establish a fundraising plan incorporating a series of appropriate        vehicles, such as special events, corporate sponsorships, grants etc.      - Responsible for adhering to timeline, budget and fundraising goal      - Maintain financial records in connection with each fundraiser and ensure all monies generated are accrued directly to Treasurer of Foundation      - Responsible for all communication to Executive Board 1x per month or more if closer to event      - Establish & supervise all committees for fundraiser purposes.  And serve as an Executive Office member of all committees      - Work with Public Relations Committee to ensure program is properly advertised and communicated to community, help with PR Plan      - Survey parents annually on all fundraisers.      - Ensure all donors are thanked for time and gifts Asst. Director      - Work in conjunction with the Director and Committee heads      - Shadow the Director      -  Primary contact for execution of event.      - Responsible for booking & scheduling event with both the Foundation and GME PTO & Administration Staff.      -  Work with Volunteer Coordinator to ensure all aspects of event are staffed and supplied. Volunteer and Partnership Coordinator      - Responsible for recruitment and communication with Foundation Council      - Recruit volunteers to help organize and implement event      - Work with Staff Representatives to coordinate teacher/staff volunteers      - Keep record of volunteer database      - Recruit, train, and transition role next coordinator      - Attend committee meetings 1x per month Back to Top Committee Objectives Membership Size  Description Roles /Responsibilities Marketing Raise awareness about GMEF and ensure community is knowledgeable about GMEF's goals and contributions to date. Usually 5-6 members, including 1 who serves on the Nominating Committee. Responsible for communications and publicity related to Foundation events and operations; including collateral such as brochures & website messaging. Director Assistant Director Web Designer Back to Top Committee Objectives Membership Size  Description Roles /Responsibilities Corporate Sponsors Content to be added. Usually 3-4 members. Understand demographics of membership and area corporations that offer matching donations. Create an approach & execute to maximize our contributors’ investments. Director Assistant Director Back to Top Committee Objectives Membership Size  Description Roles /Responsibilities Nominating Committee Determines the election of executive board members. 5 members:   - 2 reps from Fundraising   - 1 rep from Finance   - 1 rep from Membership   - 1 rep from Marketing Conducts annual process to discussed/nominated/elect Executive Board Member(s) replacements after serving a 2 year committment. Chairperson Back to Top